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Attention RVU Employees: we know that things are changing regularly and we are trying to keep the most up to date information available on this page. Below you will find the information concerning the COVID-19 updates, (but please check your emails as well).
Make sure you are getting your files off of your work computer ASAP, either onto a flash drive that you can take home, OneDrive, or some other way.
If you can, set up call-forwarding on your office phone to your cell or home phone. If you have an out of state number, please contact IT because there appears to be a challenge with out-of-state numbers.
We expect committees and department meetings to continue to operate as usual, with the same frequency and similar process. This means that documents will all need to be distributed digitally and may mean that for especially sensitive committees (SPC, Admissions, etc.), chairs should use Secure Mail or some other process to secure documents. (Teams is also a great place to house these documents securely and allow for collaboration on a committee or task force. Teams is quite secure, as long as only authorized and appropriate people are invited to the Team.)
We expect that the majority of meetings will still be held using Skype for Business. Please make sure that you have Skype for Business installed on your personal computer. If you are having problems access Skype meetings remotely, please contact IT.
Talk to your course director if you want to run live sessions with the entire class, including any type of interactive teaching (CIS or BSC-like sessions), open Q&A sessions, or even a live lecture. We will be using Zoom Video Conferencing software for these sorts of events, which allows us to have 300 participants in any one session. The technology is not hard to use, but you will want to practice and be trained on it before you first use it. Your best source of help in learning Zoom is to contact your faculty colleagues, as IT is currently extremely busy.
Alternatively, faculty can pre-record a video lecture via voice-over PowerPoint, Camtasia, or other video and desktop capturing software. The pre-recorded video lectures can then be uploaded to Microsoft Stream and the link posted to MyVista.
Finally, we expect that many of our sessions for this term will simply be the sessions that were recorded last year. In fact, as DPCEs, we will assume that all “lecture-type” sessions will be whatever was recorded from last year and is currently posted to MediaSite. We will pull those links form last year and post them to Outlook. However, if you plan to have a Zoom session or a newly recorded video session, let us know and we will post accordingly to the appropriate Outlook Calendar.
The process for making a session a ZOOM SESSION is as follows:
Assessment item authoring, exam assembling, and exam posting will continue as normal, and the Office of Testing will accomplish their tasks remotely. However, it will be imperative that we stay in contact with the Office of Testing so that exams and quizzes are assembled, proofed, and posted in a timely manner.
ExamSoft exams will be administered remotely and proctored remotely using Exam Monitor. More information is forthcoming from the Office of Testing about this process. PERs cannot be proctored remotely and have been canceled.
Course Directors are encouraged to create a Team for their course and add Class of 2022 CO and Class of 2022 UT or Class of 2023 CO and Class of 2023 UT to that Team. Faculty for each course will also need to be added by course directors.
Office hours then can be held within that Team with those students for individual faculty. These office hours can include bulletin boards like communications, texting back and forth that all students can observe, and audio or video conferencing. Please communicate with the students, faculty, and course directors on when these office hours will occur. We hope that each teaching faculty member will hold regular office hours, and Teams is probably the superior place for those to occur.
If you don’t feel comfortable creating a team on Microsoft teams, feel free to ask for help or offer office hours through the MyVista discussion board, at a minimum.
The Federal Emergency Management Agency (FEMA) has approved four states, including Colorado and Utah, for development of crisis counseling programs for residents struggling with stress and anxiety as a result of the coronavirus pandemic.
Colorado and Utah
Colorado Crisis Services
Provides free, confidential, professional and immediate support on any mental health, substance use or emotional concerns, 24/7/365.
Utah Mental Health Resources